Ready-to-use application and letter formats in English for the bank manager, the principal, your office,
the panchayat, the police station, the electricity office and more. Copy a format below, or open it in the
free Letter Maker to fill in your name and details and print it or save it as a PDF.
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to update the mobile number on my account
Respected Sir/Madam,
I am [your name], holding an account with your branch. I would like to request that the mobile number registered with my account be updated to [new mobile number], as my current registered number is no longer in use.
I understand this change may require my presence or further verification at the branch, and I am ready to provide any identification documents you may need.
I request you to kindly process this update at the earliest, so that SMS alerts and OTPs for my account reach me without interruption.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to update my address on record
Respected Sir/Madam,
I am [your name], holding an account with your branch. My address has changed, and I would like to request that my address on record be updated to the following:
[new address]
I am enclosing/will provide a valid address proof for your verification. Kindly update your records accordingly.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request for an ATM / debit card
Respected Sir/Madam,
I am [your name], holding an account with your branch. I currently do not have an ATM / debit card linked to my account, and I would like to request one.
Kindly let me know the documents, if any, required to process this request, and the time it will take to reach me.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request for an account statement
Respected Sir/Madam,
I am [your name], holding an account with your branch. I require a statement of my account for the following period: [period].
I need this for my own records. Kindly let me know how I may collect it, or if it can be sent to my registered email address.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to close my savings account
Respected Sir/Madam,
I am [your name], holding savings account number [account number] with your branch. I no longer need this account and request you to kindly close it.
Please transfer any remaining balance as per the bank's procedure. I am returning the unused cheque leaves and debit card with this letter, and I am ready to complete any formalities required.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request for a new cheque book
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. My cheque book is used up, and I request you to kindly issue a new one.
Kindly send it to my registered address, or let me know when I may collect it from the branch.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to update KYC for my account
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. I would like to update the KYC details of my account.
I am enclosing self-attested copies of my identity and address proof. I request you to kindly update my records so that my account continues to work without interruption.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to unfreeze my account
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. I have found that my account has been frozen and I am unable to make transactions.
I request you to kindly let me know the reason and remove the restriction. I am ready to submit any documents, including updated KYC, that may be required.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to block my lost ATM / debit card
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. My ATM / debit card has been lost, and I request you to block it immediately to prevent any misuse.
I also request you to issue a new card in its place. I will not be responsible for any transaction made with the lost card after the date of this letter.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to correct the name on my account
Respected Sir/Madam,
I am holding an account with your branch. My name has been recorded incorrectly in the bank records. My correct name, as on my identity documents, is [correct name].
I am enclosing a self-attested copy of my identity proof, and request you to kindly correct my name in your records and on my passbook.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to add / change the nominee on my account
Respected Sir/Madam,
I am [your name], holding an account with your branch. I would like to register [nominee name and relation] as the nominee for my account.
I request you to kindly update the nomination and provide me with the nomination form, if one needs to be filled in.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request for a new passbook
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. My passbook is full / lost, and I request you to kindly issue a new passbook.
I am ready to complete any formalities required.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to reactivate my dormant account
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. My account has become dormant because it was not used for a long time.
I request you to kindly reactivate it. I am enclosing my KYC documents and am ready to make a transaction to restart it.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to link my Aadhaar with my account
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. I request you to kindly link my Aadhaar number with this account, so that government benefits (DBT) can be credited to it.
A self-attested copy of my Aadhaar card is enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to update my PAN in the bank records
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. I request you to kindly update my PAN in your records.
A self-attested copy of my PAN card is enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to start SMS alerts on my account
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. I am not receiving SMS alerts for transactions on my account.
I request you to kindly activate SMS alerts on my registered mobile number.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to activate internet banking
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. I request you to kindly activate internet banking on my account.
I am ready to fill in the bank's form and complete any verification required.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to update my email address
Respected Sir/Madam,
I am [your name], holding an account with your branch. I request you to kindly update the email address registered with my account to [new email address].
Thank you for your help.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to change my specimen signature
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. My signature has changed, and I request you to kindly update the specimen signature in your records.
I will sign the new specimen card in your presence at the branch.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to stop payment of a cheque
Respected Sir/Madam,
I am [your name], holding an account with your branch. I request you to kindly stop payment of cheque [cheque number and amount], as it has been lost / issued by mistake.
I understand the bank may charge a fee for this request.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Complaint about a failed transaction
Respected Sir/Madam,
I am [your name], holding an account with your branch. On [date and amount], money was debited from my account but the transaction failed and the amount has not come back.
I request you to kindly look into this and credit the amount back to my account.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to transfer my account to another branch
Respected Sir/Madam,
I am [your name], holding an account with your branch. I have moved, and request you to kindly transfer my account to your [new branch name].
I will update my KYC at the new branch if needed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request for loan statement / no-dues certificate
Respected Sir/Madam,
I am [your name], holding loan account number [loan account number] with your branch. I request you to kindly issue a statement of my loan account / a no-dues certificate, as the loan has been repaid.
Thank you for your help.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request for a balance certificate
Respected Sir/Madam,
I am [your name], holding account number [account number] with your branch. I require a balance certificate for my account.
I request you to kindly issue it at your earliest convenience.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager,
[Bank name and branch],
[Address]
Date: [date]
Subject: Request to open a zero-balance savings account
Respected Sir/Madam,
I am [your name]. I would like to open a zero-balance (basic savings) account with your branch for [reason].
I am enclosing my KYC documents and request you to kindly help me open the account.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for leave
Respected Sir/Madam,
I am a student of your institution. I was unable to attend classes due to [reason].
I request you to kindly grant me leave for the period concerned and excuse my absence. I will make sure to catch up on any work I have missed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
School / college: bonafide certificate request — format
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Request for a bonafide certificate
Respected Sir/Madam,
I am a student of your institution, and I require a bonafide certificate.
I request you to kindly issue the certificate at your earliest convenience. I am ready to provide any further details you may need.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
School / college: transfer certificate (TC) — format
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for a transfer certificate
Respected Sir/Madam,
I am a student of your institution ([class and reason]). I request you to kindly issue my transfer certificate so that I can take admission elsewhere.
All my dues to the institution have been cleared. I thank you for the guidance I received here.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for fee concession
Respected Sir/Madam,
I am a student of your institution. I am writing to request a concession in my fees, as [reason].
I am regular in my studies and attendance, and a concession would help me continue my education. I request you to kindly consider my application.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Request for a character certificate
Respected Sir/Madam,
I was a student of your institution, and I require a character certificate.
I request you to kindly issue the certificate at your earliest convenience.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for admission
Respected Sir/Madam,
I, [your name], wish to take admission in [class / course] at your institution.
I request you to kindly grant me admission. I am ready to submit all required documents and complete the admission formalities.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for a migration certificate
Respected Sir/Madam,
I was a student of your institution ([course and year]). I request you to kindly issue my migration certificate, as I am taking admission at another university.
All my dues have been cleared.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for a duplicate marksheet
Respected Sir/Madam,
I passed [exam and year] from your institution. My original marksheet has been lost / damaged.
I request you to kindly issue a duplicate marksheet. I am ready to pay the required fee.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for a duplicate identity card
Respected Sir/Madam,
I am a student of your institution ([class and roll number]). My identity card has been lost.
I request you to kindly issue a duplicate identity card. I am ready to pay the required fee.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for change of section
Respected Sir/Madam,
I am a student of your institution. I request you to kindly change my section [present and wanted section].
This will help me in my studies. I will follow whatever the school decides.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for change of subject
Respected Sir/Madam,
I am a student of your institution. I request you to kindly allow me to change my subject [subject change].
I am interested in this subject and will work hard in it.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for sick leave
Respected Sir/Madam,
I am a student of your institution. I was unwell and could not attend classes from [dates].
I request you to kindly grant me leave for these days. A medical certificate is enclosed if needed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application to waive the late fee
Respected Sir/Madam,
I am a student of your institution. I could not pay my fees on time because of [reason].
I request you to kindly waive the late fee. I will pay the fees as soon as possible.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for a scholarship
Respected Sir/Madam,
I am a student of your institution. I wish to apply for [scholarship name].
I request you to kindly forward and recommend my application. All required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Librarian,
[School / college name],
[Address]
Date: [date]
Subject: Application for a library card
Respected Sir/Madam,
I am a student of your institution ([class and roll number]). I request you to kindly issue me a library card so that I can borrow books.
I will follow all library rules.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Hostel Warden,
[School / college name],
[Address]
Date: [date]
Subject: Application for hostel accommodation
Respected Sir/Madam,
I am a student of your institution ([course and year]). My home is far from the college, and I request you to kindly allot me a seat in the hostel.
I will follow all hostel rules.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
School / college: re-evaluation of answer sheet — format
To,
The Controller of Examinations,
[School / college name],
[Address]
Date: [date]
Subject: Application for re-evaluation
Respected Sir/Madam,
I appeared in [exam, subject and roll number]. I believe my marks do not reflect my answers, and I request you to kindly re-evaluate my answer sheet.
I am ready to pay the required fee.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application regarding attendance shortage
Respected Sir/Madam,
I am a student of your institution. My attendance is short because of [reason].
I request you to kindly allow me to sit for the examination. I will be regular from now on.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Request for permission for an educational trip
Respected Sir/Madam,
On behalf of our class, I request you to kindly permit an educational trip to [place and date].
We will follow all instructions and be accompanied by our teachers.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
School / college: correction in certificate — format
To,
The Principal,
[School / college name],
[Address]
Date: [date]
Subject: Application for correction in my certificate
Respected Sir/Madam,
I am / was a student of your institution. There is an error in my certificate: [what needs correcting].
I request you to kindly correct it. Supporting documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Company name],
[Address]
Date: [date]
Subject: Application for leave
Respected Sir/Madam,
I would like to request leave due to [reason]. I request you to kindly approve the same.
I will ensure that my pending work is handed over before I leave, and I will be reachable in case anything urgent comes up.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
Office: address / employment proof request — format
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for an employment / address proof letter
Respected Sir/Madam,
I am an employee of your organisation, and I require a letter confirming my employment and current address.
I request you to kindly issue this letter at your earliest convenience.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Company name],
[Address]
Date: [date]
Subject: Resignation from my position
Respected Sir/Madam,
I would like to inform you that I am resigning from my position, with my last working day being [last working day].
I am grateful for the opportunities I have had here. I will make sure all my work is handed over properly before I leave.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for an experience certificate
Respected Sir/Madam,
I worked with your organisation ([role and period]). I request you to kindly issue an experience certificate for this period.
It will help me in my future applications. Thank you for your support.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Application for the post of [post name]
Respected Sir/Madam,
I, [your name], wish to apply for the post of [post name] at your organisation.
My resume is enclosed. I would be grateful for the chance of an interview.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for a salary certificate
Respected Sir/Madam,
I am an employee of your organisation, and I require a salary certificate for [reason].
I request you to kindly issue it at your earliest convenience.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for a salary increment
Respected Sir/Madam,
I have been working with the organisation for [years with the company]. In this time I have taken on more responsibility and worked sincerely.
I request you to kindly consider an increment in my salary.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for a salary advance
Respected Sir/Madam,
I request you to kindly grant me an advance of [amount and reason].
The amount may be deducted from my coming salaries as per company rules.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Company name],
[Address]
Date: [date]
Subject: Request to work from home
Respected Sir/Madam,
I request you to kindly allow me to work from home for [dates and reason].
I will remain available on phone and email and finish my work on time.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Company name],
[Address]
Date: [date]
Subject: Apology for coming late
Respected Sir/Madam,
I apologise for coming late on [date and reason].
I will make sure it does not happen again.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Application for maternity leave
Respected Sir/Madam,
I request you to kindly grant me maternity leave from [leave from date], as per company rules.
I will hand over my work before the leave begins.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for a transfer
Respected Sir/Madam,
I request you to kindly transfer me to the [wanted location and reason].
I will continue to give my best wherever I am posted.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for a relieving letter
Respected Sir/Madam,
I have resigned from the organisation, and my last working day was [last working day].
I request you to kindly issue my relieving letter.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Request for help with my PF
Respected Sir/Madam,
I request your help with the withdrawal / transfer of my provident fund (UAN [UAN number]).
Kindly approve my request on the EPFO portal and let me know if any document is needed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The HR Manager,
[Company name],
[Address]
Date: [date]
Subject: Joining report
Respected Sir/Madam,
With reference to my appointment, I am reporting for duty as [post and joining date].
I thank you for this opportunity.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Pradhan, Gram Panchayat,
[Office name],
[Address]
Date: [date]
Subject: Application for a residence certificate
Respected Sir/Madam,
I, [your name], am a permanent resident of [village / ward]. I require a residence certificate.
I request you to kindly issue the certificate. Proof of address is enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Block Development Officer,
[Office name],
[Address]
Date: [date]
Subject: Application for an income certificate
Respected Sir/Madam,
I, [your name], require an income certificate for [purpose].
I request you to kindly issue it. My documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Sub-Divisional Officer,
[Office name],
[Address]
Date: [date]
Subject: Application for a caste certificate
Respected Sir/Madam,
I, [your name], belong to the [caste / category] category. I request you to kindly issue me a caste certificate.
Supporting documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Registrar of Births and Deaths,
[Office name],
[Address]
Date: [date]
Subject: Application for a birth certificate
Respected Sir/Madam,
I request you to kindly issue the birth certificate of my child, [child's name and date of birth].
The hospital discharge papers and our identity proofs are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Registrar of Births and Deaths,
[Office name],
[Address]
Date: [date]
Subject: Application for a death certificate
Respected Sir/Madam,
I request you to kindly issue the death certificate of [name and date of death].
The required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Chairman, Municipality,
[Office name],
[Address]
Date: [date]
Subject: Complaint about a street light
Respected Sir/Madam,
The street light at [location] has not been working for many days, and the road is dark and unsafe at night.
I request you to kindly get it repaired soon.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Chairman, Municipality,
[Office name],
[Address]
Date: [date]
Subject: Complaint about a blocked drain
Respected Sir/Madam,
The drain at [location] is blocked, and dirty water is overflowing onto the road.
I request you to kindly get it cleaned as soon as possible.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Chairman, Municipality,
[Office name],
[Address]
Date: [date]
Subject: Complaint about garbage collection
Respected Sir/Madam,
Garbage has not been collected at [location] for several days, and it is causing a bad smell and health risk.
I request you to kindly arrange regular collection.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Pradhan, Gram Panchayat,
[Office name],
[Address]
Date: [date]
Subject: Request for road repair
Respected Sir/Madam,
The condition of [road / location] is very bad, with large potholes that cause accidents.
I request you to kindly get the road repaired.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Pradhan, Gram Panchayat,
[Office name],
[Address]
Date: [date]
Subject: Complaint about drinking water
Respected Sir/Madam,
The tube well / water supply at [location] is not working, and the people of the area are facing great difficulty.
I request you to kindly arrange repair or another source of water.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Food Inspector,
[Office name],
[Address]
Date: [date]
Subject: Application for a new ration card
Respected Sir/Madam,
I, [your name], request you to kindly issue a new ration card for my family of [number of family members].
The required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Food Inspector,
[Office name],
[Address]
Date: [date]
Subject: Application to add a name in the ration card
Respected Sir/Madam,
I request you to kindly add [name to add and relation] to my family's ration card.
The required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
Food office: change address in ration card — format
To,
The Food Inspector,
[Office name],
[Address]
Date: [date]
Subject: Application to change the address in my ration card
Respected Sir/Madam,
I have moved to a new address: [new address]. I request you to kindly update the address on my ration card.
Proof of the new address is enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Block Development Officer,
[Office name],
[Address]
Date: [date]
Subject: Application for [pension type]
Respected Sir/Madam,
I, [your name], request you to kindly sanction [pension type] for me.
I have no regular income. My documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Public Information Officer,
[Office name],
[Address]
Date: [date]
Subject: Application under the Right to Information Act, 2005
Respected Sir/Madam,
Under the RTI Act, 2005, I request the following information: [information wanted].
The application fee is paid / enclosed. Kindly send the information to my address below.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Officer-in-Charge, Police Station,
[Office name],
[Address]
Date: [date]
Subject: Report of a lost mobile phone
Respected Sir/Madam,
I, [your name], wish to report that my mobile phone ([phone model and IMEI]) was lost.
I request you to kindly record this, so that I can block the SIM and get a duplicate.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Officer-in-Charge, Police Station,
[Office name],
[Address]
Date: [date]
Subject: Report of lost documents
Respected Sir/Madam,
I, [your name], wish to report that I have lost the following documents: [documents lost].
I request you to kindly record this, as it is needed to apply for duplicates.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Officer-in-Charge, Police Station,
[Office name],
[Address]
Date: [date]
Subject: Complaint about loud noise
Respected Sir/Madam,
Loudspeakers are being played at [place and time], disturbing students and elderly people.
I request you to kindly take action.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Officer-in-Charge, Police Station,
[Office name],
[Address]
Date: [date]
Subject: Request for police verification
Respected Sir/Madam,
I, [your name], require a police verification certificate for [purpose].
I request you to kindly complete the verification. My documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Officer-in-Charge, Cyber Crime Cell,
[Office name],
[Address]
Date: [date]
Subject: Complaint about online fraud
Respected Sir/Madam,
I, [your name], have been cheated online: [date and amount].
I request you to kindly register my complaint and help recover the money. I have also reported it on cybercrime.gov.in / 1930.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Station Manager, WBSEDCL,
[Office name],
[Address]
Date: [date]
Subject: Application for a new electricity connection
Respected Sir/Madam,
I, [your name], request you to kindly give a new electricity connection at [address].
The required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Station Manager, WBSEDCL,
[Office name],
[Address]
Date: [date]
Subject: Complaint about a wrong electricity bill
Respected Sir/Madam,
My electricity bill ([consumer ID and month]) is far higher than my usual use.
I request you to kindly check the meter reading and correct the bill.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Station Manager, WBSEDCL,
[Office name],
[Address]
Date: [date]
Subject: Complaint about a faulty meter
Respected Sir/Madam,
The electricity meter for consumer ID [consumer ID] is not working properly.
I request you to kindly check and replace it.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Station Manager, WBSEDCL,
[Office name],
[Address]
Date: [date]
Subject: Application to change the name on my connection
Respected Sir/Madam,
The electricity connection (consumer ID [consumer ID]) is in the name of a family member / previous owner. I request you to kindly transfer it to my name, [your name].
The required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Station Manager, WBSEDCL,
[Office name],
[Address]
Date: [date]
Subject: Complaint about frequent power cuts
Respected Sir/Madam,
Our area, [area], is facing frequent and long power cuts, which affects students and businesses.
I request you to kindly look into the problem.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Distributor, LPG Agency,
[Office name],
[Address]
Date: [date]
Subject: Request to transfer my LPG connection
Respected Sir/Madam,
I, [your name], request you to kindly transfer my LPG connection (consumer number [consumer number]) to my new address.
The required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Distributor, LPG Agency,
[Office name],
[Address]
Date: [date]
Subject: Complaint about LPG subsidy
Respected Sir/Madam,
I have not received the subsidy on my LPG refills (consumer number [consumer number]).
I request you to kindly check that my bank account and Aadhaar are linked and restart the subsidy.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Store Manager,
[Office name],
[Address]
Date: [date]
Subject: Request for a duplicate SIM
Respected Sir/Madam,
I, [your name], request a duplicate SIM for my mobile number [mobile number], as my SIM is lost / damaged.
My identity proof is enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The House Owner,
[Office name],
[Address]
Date: [date]
Subject: Notice of vacating the house
Respected Sir/Madam,
I am writing to inform you that I will vacate the house I have rented from you on [leaving date].
I request you to kindly return my security deposit after checking the house.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The House Owner,
[Office name],
[Address]
Date: [date]
Subject: Request for repairs
Respected Sir/Madam,
I request you to kindly arrange the repair of [what needs repair] in the house I have rented.
Thank you for your help.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The House Owner,
[Office name],
[Address]
Date: [date]
Subject: Request to return my security deposit
Respected Sir/Madam,
I vacated your house as agreed. I request you to kindly return my security deposit of [amount].
Thank you for your cooperation.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Secretary, Housing Society,
[Office name],
[Address]
Date: [date]
Subject: Complaint regarding [problem]
Respected Sir/Madam,
I wish to bring to your notice that [problem].
I request you to kindly take action at the earliest.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Secretary, Housing Society,
[Office name],
[Address]
Date: [date]
Subject: Request for a no-objection certificate
Respected Sir/Madam,
I, [your name], request you to kindly issue a no-objection certificate for [purpose].
Thank you.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Customer Care Manager,
[Office name],
[Address]
Date: [date]
Subject: Request for a refund
Respected Sir/Madam,
I request a refund for order [order number and amount], as the product was not delivered / was faulty.
Kindly process the refund to my original payment method.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Service Centre Manager,
[Office name],
[Address]
Date: [date]
Subject: Warranty claim
Respected Sir/Madam,
My [product and purchase date] has stopped working and is under warranty.
I request you to kindly repair or replace it free of charge. The bill and warranty card are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Office name],
[Address]
Date: [date]
Subject: Complaint about a defective product
Respected Sir/Madam,
I bought [product and problem]. I am disappointed with its quality.
I request you to kindly replace it or refund my money.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Branch Manager, Insurance Company,
[Office name],
[Address]
Date: [date]
Subject: Request to settle my insurance claim
Respected Sir/Madam,
I, [your name], request you to kindly settle my claim under policy number [policy number].
All required documents are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
Post office: parcel / speed post not received — format
To,
The Postmaster,
[Office name],
[Address]
Date: [date]
Subject: Complaint about an undelivered article
Respected Sir/Madam,
The speed post / parcel with number [article number] has not been delivered to me.
I request you to kindly trace it and deliver it.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
Authorization: let someone collect for me — format
To,
The Concerned Officer,
[Office name],
[Address]
Date: [date]
Subject: Authorization letter
Respected Sir/Madam,
I, [your name], authorise [person's name and what to collect] on my behalf, as I am unable to come in person.
Kindly accept this letter. Copies of both our identity proofs are enclosed.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Concerned Person,
[Office name],
[Address]
Date: [date]
Subject: Apology
Respected Sir/Madam,
I sincerely apologise for [what happened].
It was not intentional, and I will be more careful in future.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Medical Superintendent,
[Office name],
[Address]
Date: [date]
Subject: Request for medical records
Respected Sir/Madam,
I request you to kindly provide a copy of the medical records of [patient name and admission date].
They are needed for an insurance claim / further treatment.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Concerned Person,
[Office name],
[Address]
Date: [date]
Subject: Thank you
Respected Sir/Madam,
I am writing to sincerely thank you for [what you are thanking for].
I am grateful, and I hope to return the kindness one day.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Concerned Person,
[Office name],
[Address]
Date: [date]
Subject: Invitation
Respected Sir/Madam,
It gives us great pleasure to invite you to [event, date and place].
Your presence would mean a lot to us.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
The Manager,
[Office name],
[Address]
Date: [date]
Subject: Introduction
Respected Sir/Madam,
I, [your name], have joined as the [your role].
I look forward to working with everyone and learning from the team.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
To,
Dear Customers,
[Office name],
[Address]
Date: [date]
Subject: Notice
Respected Sir/Madam,
Please note that [notice].
We thank you for your support.
Thank you for your time and consideration.
Yours sincerely,
[Your name]
[Your address and phone number]
How do I write an application to the bank manager?
Address it to The Branch Manager with the bank and branch name, write a one-line subject, say who you are and your account number, ask for what you need in plain words, and sign with your name and phone number. The bank formats on this page cover KYC update, account closure, cheque book, ATM card block, mobile number change and more.
Are these application formats free to use?
Yes. Copy any format, or open it in the free Letter Maker to fill in your details and print it or save it as a PDF. No sign-in is needed.
Can I change the wording?
Yes. These are plain, polite drafts. Change any line to suit your case before you print or send it.
Are these official forms?
No. They are letter drafts. If your bank, school or office has its own printed form, use that instead.
How do I save the letter as a PDF?
Open the format in the Letter Maker, fill in your details, press Print / Save as PDF and choose Save as PDF as the printer.